Financial Policy

Thank you for choosing Denver Naturopathic clinic for your Naturopathic health care. We are committed to giving you the best care possible, and we want you to completely understand our financial policies. The following is a statement of our Financial Policy, in which you are required to read and sign prior to any treatment.

Payment is due at time of service unless arrangements have been made in advance. Your financial responsibility to us will be your cash fee. We accept cash, check, and credit cards (Visa, MasterCard, Discover, and AmEx).

Your insurance plan will most likely not cover the services of our Naturopathic Doctors. In the State of Colorado, Naturopathic health care is not yet covered by any insurance plans. However, you may submit your own claim to your insurance company; in rare events some portions of service may be reimbursable to you. Additionally, your appointment and the nutritional supplements prescribed by our providers may be eligible under your Health Savings Account. Ultimately it is your responsibility to understand what your insurance plan will and will not cover.

**Because our services are not covered by insurance, you are responsible for the complete charge. Payment is due at time of service.**

Communication Disclosure

There are times when our doctors are happy to correspond with patients via email and text messaging. Please help us continue to provide the best care possible for all our patients by reading and acknowledging the following note:

Correspondence in the form of text or email is intended for clarification on your current treatment plan, updating your doctor about your current treatment, or for questions that can be answered in brief. If you have a matter that requires immediate attention, or a new concern that requires a scheduled consultation, please call directly at (303) 337-4884 to request an appointment at your doctor’s soonest availability. As always, please address any medical emergencies by calling 911.

Text and email messages will be responded to within 2-3 business days as the doctor’s schedule allows. As both doctors are also very active in the community, it rarely happens that an email or text message gets buried or sent to spam unintentionally. In the event that you do not hear back within 2-3 business days, please reach out to us by phone at (303) 337-4884.

The following questions are better suited to a scheduled office/phone visit and may incur a fee if answered through message communication:

1. Questions that are complex and require more than a “yes” or “no” answer.
2. Questions addressing new symptoms, referrals, or paperwork that have not been previously discussed in office.
3. Inquiries about new lab orders.
4. Requests for new supplement review or medication management.
5. Any concerns that may require a physical examination.

**Texts and emails extending beyond these parameters will be billed at the same hourly rate, with a minimum charge of $50.**

HIPAA Policy

Denver Naturopathic Clinic will receive health information that is protected as defined by the regulations promulgated under HIPAA (the “HIPAA privacy rule”) in order to provide naturopathic care on behalf of the patient. Therefore, the parties agree as follows:

1. Denver Naturopathic Clinic will not use and/or disclose, and will requires its agents and subcontractors to whom it provides personal health information (PHI) as permitted to agree not to use and/or disclose PHI except

(1) as necessary to provide the services described in the Certification and Assignment;

(2) as otherwise permitted or required by these HIPAA Privacy Provisions;

(3) as required or permitted by law;

(4) for the proper management and administration of its business

2. Denver Naturopathic Clinic will use appropriate safeguards to prevent the use or disclosure of PHI other than as provided for by this Agreement.

3. Denver Naturopathic Clinic will report to patient any use or disclosure of PHI not provided for by this Agreement of which it becomes aware.

4. Denver Naturopathic Clinic will ensure that any agent of it, including subcontractors to who it provides PHI received from or created by Denver Naturopathic Clinic on behalf of patient, agrees to the same restrictions and commitments that apply to Denver Naturopathic Clinic with respect to such information.

5. Denver Naturopathic Clinic will make available PHI to the extent required under 45 C.F. R and 164.524, which describes the requirements applicable to and individual’s request for access by the PHI relating to the individual.

6. Upon patient’s request, Denver Naturopathic Clinic will make available PHI relating to a patient available to patient for amendment and incorporate any amendments or corrections to PHI when notified to do so in writing by patient in accordance with the provisions of 45 C.F.R. and 164.526 as finalized.

7. Denver Naturopathic Clinic will make available PHI to the extent required to provide an accounting of disclosures in accordance with 45. C.F.R. and 164.528, which describes the requirements applicable to an individuals request for an accounting of disclosures of PHI relating to the individual.

8. Denver Naturopathic Clinic agrees to make its internal practices, books, and records relating to the use and disclosure of PHI received from, or created or received by Denver Naturopathic Clinic on behalf o fa patient available to the Secretary of the Department of Health and human Services for the purpose of determining patient compliance with the use and disclosure of PHI. 9. These Terms and Conditions cannot be amended except by the mutual written agreement of Denver Naturopathic Clinic and patient. In the event any provision of these HIPAA Privacy Provisions is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the provisions in this Agreement will remain in full force and effect. In addition, in the event a patient believes in good faith that any of these provisions fails to comply with the then-current requirements of HIPAA Privacy Rule, such party so shall notify the other party in writing. For a period of 30 days, the parties shall address in good faith such concern and shall amend the terms of this Agreement, if necessary to bring it into compliance.